Document Digital Signature and Encryption Solution for Eight Industries

At present, all walks of life are realizing comprehensive paperless management, and one of the important applications of paperless application is document-based paperless management, and corresponding mobile office communication and management. But there are security issues in cleartext transmission, cleartext storage, and proof of identity for document management. Therefore, to achieve truly secure and reliable paperless management, these security issues must be solved.

MeSign digital signature and encryption solutions for documents provide a complete solution which perfectly overcome the two major security issues on trust and security that exist in all industries in the paperless transformation process. MeSign Technology has proposed specific solutions for the typical eight major industries, which can effectively help users in these industries to smoothly implement the comprehensive paperless business process transformation and it perfectly achieves a secure document-based paperless management and mobile management.

Document Digital Signature and Encryption Solution for Education

The education industry includes government education department, universities, primary and secondary schools, and kindergartens, which issue a large number of certificates, notices, transcripts, certifications, and the internal documents signing etc. They have begun to shift to paperless, but the problem is how to ensure that these electronic documents are really issued by school, have not been impersonated, or tampered. At present, the only feasible technical solution is to digitally sign the PDF document with timestamp and send them to users using encryption.

MeSign not only provides document digital signature automation solution that can help the PDF documents that generated by the internal education systems to achieve a trusted digital signature with one click, but also provides the email signature and encryption automation solution to help the education systems to send the signed PDF document by encrypted email to students, teachers and parents, and completely make the electronic files with reliable digital signature without counterfeiting and make the delivery of electronic files more secure.

The eSigning solution for government education department is same as for government agency. For schools, As shown in the below diagram, it can be a school self-built eSigning system or an eSigning system built by the government education department as a public service platform for use by all schools. Students, teachers, and parents can handle the educational affairs, online learning, and admission registration services on the e-educational service system. After completing the online forms, students, teachers, and parents can submit their signatures by hand into the e-educational system, after the processing is completed, the e-educational system calls the cloud MeSign eSigning Service system or locally calls the MeSign e-Signature System to sign the PDF file with Adobe trusted certificate. For services that do not require the user to fill in the form (such as announcement or notice), the PDF file generated on the e-educational system can be directly called the MeSign eSigning Service to complete the PDF signature.

It is recommended to encrypt all important education affairs documents. System just need to call MeSign public key certificate database (CerDB) to obtain the user's encryption certificate to encrypt the PDF file, the user can seamlessly view the encrypted PDF file by using Adobe Reader. The e-educational system sends encrypted emails to users using the user's encrypting certificate, ensuring the secure and reliable delivery of various user confidential documents. Users only need to use MeSign App to decrypt and read the documents.

This solution has four advantages to ensure that all important documents of education industry are trusted paperless and encrypted in delivery:

1. From the user's online application to the delivery of document, the whole process is trusted paperless and is automatically encrypted in delivery. All documents have digital signatures to prove the true identity of the issuer of the document, preventing the educational documents from being counterfeited.
2. Not only the educational documents sent to users have Adobe global trusted digital signatures to prove their identity, but also the educational documents can be encrypted with user certificate, and only the designated users can open and read it.
3. This solution not only provide PDF file signing and encryption, but also it provides the function to deliver encrypted email to ensure that the PDF file will not be easily stolen and tampered with during the delivery process.
4. All signed PDF files can be stored by encrypted archives, and all files are time stamped to ensure that once all files are signed and archived, no one can modify these files. Otherwise, the signature and time stamp information will be invalidated, effectively ensuring the long-term security and credibility of the document. The timestamp signature is very useful for subsequent file inspections and audits and can ensure that the document signing behavior and the signing time is authentic, undeniable and cannot be tampered with.